Data Entry Specialist (CRM, Excel & Data Accuracy)

Location: Remote from Mexico, Colombia, Brazil, or Costa Rica; U.S. client business hours required

Company

hirify.global is hiring for a client seeking support with business data quality and operational accuracy.

What you will do

• Enter and update high-volume records in Salesforce, HubSpot, Airtable, Microsoft Excel, and Google Sheets.
• Cross-check records against contracts, invoices, customer records, and internal documentation.
• Identify and correct duplicate entries, missing information, inaccurate records, and formatting inconsistencies.
• Clean and standardize datasets using filters, pivot tables, formulas, and sorting tools.
• Organize digital records in Google Drive, SharePoint, and Dropbox with consistent naming and version control.
• Generate daily and weekly operational reports and support sales, finance, HR, and operations teams.

Requirements

• 1–2 years of experience in data entry, administrative support, clerical operations, or data management.
• Strong proficiency with Microsoft Excel and Google Sheets.
• Experience with Salesforce, HubSpot, Airtable, or similar CRM systems.
• Strong typing speed, accuracy, written English communication, and ability to manage high-volume updates.
• Ability to work independently, maintain confidentiality, and follow GDPR, HIPAA, CCPA, and internal data-handling procedures.
• Availability during U.S. client business hours and residence in Mexico, Colombia, Brazil, or Costa Rica.

Nice to have

• Experience in healthcare, finance, logistics, e-commerce, or compliance-heavy industries.
• Basic SQL, Google Apps Script, or data automation experience.

Culture & Benefits

• High ownership of business-critical operational data.
• Clear expectations and measurable performance metrics, including at least 98% typing accuracy and an error rate below 1%.
• Cross-functional exposure across sales, finance, HR, and operations.
• Potential career progression into operations, reporting, CRM administration, or data operations.

Hiring process

• Initial phone screen.
• Video interview with a hirify.global recruiter and a practical timed data-entry and accuracy assessment.
• Client interview followed by an offer and background verification.