Executive Assistant

TL;DR

Executive Assistant: Providing high-level administrative support to senior leaders with an accent on complex calendar management, travel logistics, and stakeholder coordination. Focus on enabling executive efficiency, managing competing priorities, and maintaining seamless team operations in a fast-paced environment.

Location: Must be based in or able to commute to Macquarie Park, NSW, Australia (Hybrid: 3 days in office, 2 days remote).

Company

hirify.global is a leading Australian telecommunications company delivering mobile, broadband, and digital solutions to over 11 million customers.

What you will do

• Manage complex executive calendars, coordinate meetings, and ensure alignment with leadership priorities.
• Handle domestic and international travel logistics, accommodation, and conference arrangements.
• Prepare meeting materials, agendas, and presentations while capturing action items.
• Process expense claims and ensure compliance with corporate policies.
• Support team onboarding, event coordination, and purchase order administration.
• Maintain team documentation, org charts, and distribution lists.

Requirements

• Must be based in or able to commute to Macquarie Park, NSW.
• Excellent interpersonal and communication skills with a professional approach.
• Strong technical proficiency in Microsoft Office and corporate systems.
• Proven ability to multitask, manage tight deadlines, and adapt to changing priorities.
• High attention to detail and strong organizational skills.
• Ability to maintain discretion and confidentiality in a professional setting.

Culture & Benefits

• Flexible working arrangements with a hybrid office policy.
• Competitive remuneration including employee discounts on hirify.global products and retail partners.
• Access to a vibrant office campus with on-site gym, childcare, and cafes.
• Inclusive, carer-neutral paid parental leave of up to 16 weeks.
• Professional development opportunities through hirify.global U micro-credentials.
• Comprehensive wellbeing support with 24/7 access to counseling services.