Jr. Facilities Coordinator (Administration)

TL;DR

Jr. Facilities Coordinator (Administration): Managing daily office operations and workplace services for the Sydney office with an accent on vendor coordination and employee experience. Focus on maintaining a safe, organized environment and supporting executive visits.

Location: Onsite in Sydney, Australia (Monday to Friday, 8:00 a.m. to 12:00 p.m.)

Company

hirify.global is a global organization focused on managing, protecting, and automating technology to elevate human potential within organizations.

What you will do

• Serve as the primary on-site point of contact for all workplace operations.
• Manage essential services including security, cleaning, waste management, catering, and office supplies.
• Coordinate meeting room schedules and support the planning of onsite events.
• Collaborate with property management and third-party vendors to maintain workplace standards.
• Provide a professional welcoming experience for VIP visits and guests.
• Identify and implement operational improvements to enhance the employee experience.

Requirements

• Up to 2 years of experience in facilities coordination, workplace operations, or office administration.
• Must be based in Sydney, Australia for this in-office part-time role.
• Strong customer service mindset and a proactive, solution-oriented approach.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, Teams).
• Excellent organizational and communication skills.
• High level of professionalism and discretion when handling confidential information.

Nice to have

• Experience supporting a global organization or distributed workforce.
• Proven experience in managing vendor relationships.
• Familiarity with workplace health, safety, and compliance practices.
• Experience supporting executive or VIP visitors.

Culture & Benefits

• Flexible working model designed to support work-life balance.
• Comprehensive health, wellness, and financial benefits.
• Opportunity to collaborate with diverse teams across more than 23 countries.
• Access to best-in-class learning resources and career development opportunities.
• Inclusive environment committed to equity and belonging.