Senior Coordinator II, Workplace (Administration)

TL;DR

Senior Coordinator II, Workplace (Administration): Overseeing day-to-day office operations and facilities management to ensure a safe and productive workplace with an accent on vendor relations, security, and operational readiness. Focus on coordinating maintenance, managing office permits, and collaborating with cross-functional teams to minimize business disruption.

Location: Hybrid; at least 3x a week onsite in BGC, Taguig City, Manila

Company

hirify.global develops technology and collaborative tools for creators in the film, television, and music industries.

What you will do

• Manage day-to-day office operations to maintain a safe, functional, and productive environment.
• Identify and implement practical solutions for workplace issues and operational challenges independently.
• Coordinate office maintenance, security, permits, and purchasing activities to ensure business continuity.
• Partner with internal Finance and Legal teams, as well as external vendors and building management.
• Proactively manage inventory levels, equipment maintenance, and vendor coordination to prevent operational gaps.
• Ensure office supplies, access systems, and workplace services are consistently available and aligned with employee needs.

Requirements

• 2+ years of experience in office administration, facilities coordination, or workplace operations.
• Proven experience in vendor coordination, purchasing, and budget administration.
• Working knowledge of office maintenance, permits, and lease-related activities.
• Proficiency in Microsoft Office applications and ability to learn workplace management tools.

Culture & Benefits

• Hybrid work model offering flexibility to balance work and life.
• Collaborative global team environment that fosters innovation and growth.
• Access to professional development programs with strong mentoring support.
• Attractive benefits package including health and life insurance.
• Generous leave policies and referral rewards.