Travel and Expense Specialist

Location: Hybrid, 2–3 days per week in the Warsaw office, Poland

Company

Nscale provides high-performance GPU cloud infrastructure for AI startups and enterprise customers.

What you will do

• Manage the complete travel and expense lifecycle, including validation and processing of employee expense reports.
• Process employee reimbursements and support accurate, timely vendor and employee payments.
• Ensure compliance with travel and expense policies, tax regulations, and internal controls.
• Support travel and expense systems through configuration, user management, troubleshooting, and employee guidance.
• Improve workflows, strengthen controls, maintain compliant records, and support audit requests.
• Assist Accounts Payable activities, including invoice processing, coding, and vendor payments.

Requirements

• 3–5 years of experience in Travel & Expense and/or Accounts Payable.
• Bachelor’s degree in Accounting, Finance, Business, or a related field preferred; relevant experience is also considered.
• Strong understanding of expense management, reimbursements, and vendor payment cycles.
• Experience with ERP systems; NetSuite is strongly preferred.
• Proficiency in Microsoft Excel, strong attention to detail, and effective prioritization skills.
• Strong professional communication skills and a commitment to accuracy and compliance.

Culture & Benefits

• Full-time, permanent position in a collaborative and supportive environment.
• Flexible workplace with autonomy over how the working day is organized within the hybrid model.
• Competitive compensation package with performance reviews every 12 months.
• Progression plan and opportunities to lead cross-functional initiatives.
• Inclusive workplace supporting applications from diverse backgrounds and accommodations where needed.