Travel And Expense Specialist (Finance)

TL;DR

Travel and Expense Specialist (Finance): Managing the end-to-end travel and expense lifecycle and supporting core Accounts Payable activities with an accent on compliance, internal controls, and audit readiness. Focus on streamlining expense workflows, configuring finance systems, and ensuring accurate vendor and employee payments in a high-growth environment.

Location: Must be based in or able to commute to the Warsaw office (hybrid, 2-3x a week)

Company

hirify.global is a GPU cloud provider engineered for AI, delivering high-performance infrastructure to startups and large enterprises.

What you will do

• Manage the full travel and expense lifecycle, including validation and processing of employee expense reports.
• Ensure compliance with company travel policies and applicable tax regulations.
• Act as a key support resource for expense management systems, assisting with configuration and troubleshooting.
• Support Accounts Payable operations, including invoice processing, coding, and vendor payments.
• Partner with HR and department leaders to ensure travel-related expenses are properly authorized.
• Maintain accurate records to support audit readiness and improve finance operations.

Requirements

• 3–5 years of experience in Travel & Expense or Accounts Payable.
• Strong understanding of expense management, reimbursement processes, and vendor payment cycles.
• Experience working with ERP systems, with NetSuite strongly preferred.
• Proficiency in Microsoft Excel.
• Excellent attention to detail and organizational skills.
• Must be able to work from the Warsaw office 2-3 times per week.

Culture & Benefits

• Highly competitive compensation package with annual performance reviews.
• Opportunity to shape processes in a fast-growing AI infrastructure company.
• Human-first flexibility with autonomy to manage your schedule.
• Collaborative and supportive environment focused on innovation and ownership.