Certificates Administrator

TL;DR

Certificates Administrator (Finance): Managing the processing of physical securities and client account entries with an accent on accuracy, risk mitigation, and depository coordination. Focus on maintaining secured vault holdings and facilitating complex transactions with transfer agents and issuers.

Location: Must be based in Toronto and able to work 5 days a week in the office.

Salary: $49,000–$71,000 CAD

Company

Fidelity Clearing Canada is a leading independent clearing broker and custodian providing trade execution, clearing, and back-office support services to the Canadian brokerage market.

What you will do

• Process entries in Dataphile to reflect physical securities and their locations accurately.
• Manage deposits and withdrawals of physical securities with depositories like CDS/DTC.
• Facilitate reregistration, splitting, consolidation, and legend removal for restricted securities.
• Communicate with transfer agents, issuers, and legal counsel to ensure transaction compliance.
• Maintain and organize onsite and offsite secured securities storage locations.
• Reconcile physical holdings and distribute reports to clients and management.

Requirements

• Must have current work authorization for Canada.
• Must be able to work 5 days a week in the Toronto office.
• Over 1 year of experience in financial services operations, preferably in settlements or physical certificates.
• Completion of post-secondary education.
• Strong proficiency in MS Excel and MS Office.
• Excellent communication and customer service skills.

Culture & Benefits

• Competitive base salary with discretionary performance bonus.
• RRSP contribution plan after 6 months of employment.
• Recognized as one of Canada's Top 100 Employers and a Great Place to Work.
• Commitment to diversity, inclusion, and mental wellness.
• Supportive environment focused on professional growth and financial well-being.