Administration Assistant (Construction/Engineering)

TL;DR

Administration Assistant (Construction/Engineering): Providing comprehensive administrative support and documentation management for an Australian construction and engineering client with an accent on process streamlining and database accuracy. Focus on coordinating workloads, managing filing systems, and ensuring timely delivery of professional reports and designs.

Location: WFH (Must be based in the Philippines - Ortigas, Alabang, Pampanga, or Cebu)

Company

hirify.global is a professional staffing agency providing specialized personnel to international clients.

What you will do

• Maintain distributed documentation databases and manage filing and archive systems.
• Provide high-level administration support to the team and director, including preparing fee proposals.
• Record all outgoing reports, drawings, and quotation queries in the company database.
• Manage and keep Insightly and Replicon systems up-to-date.
• Identify and develop new processes to streamline business administration and efficiency.
• Prepare word templates, office procedures, and correspondence for local authorities.

Requirements

• At least 3 years of significant administration experience in high-volume environments.
• Proven proficiency in Microsoft Excel and Word.
• Excellent interpersonal, oral, and written communication skills.
• Strong organizational skills with high attention to detail and professional ethics.
• Ability to prioritize tasks and work under limited direction.
• Must be located in the Philippines.

Culture & Benefits

• HMO, Dental, and Life Insurance for the employee and one dependent starting day one.
• Comprehensive paid leave package: Birthday, Vacation, Medical, and Maternity.
• Cash conversion option for up to 6 vacation leaves on the work anniversary.
• Regular employee engagement activities including Year-End Parties, Family Day, and Team Building.