Document Controller (Civil Engineering)

TL;DR

Document Controller (Civil Engineering): Managing document control protocols and information management for major infrastructure projects with an accent on EDMS administration and quality assurance. Focus on implementing naming conventions, coordinating submittals, and ensuring compliance with project execution plans.

Location: Hybrid (Burnaby, British Columbia)

Salary: $74,100 - $95,000 annually

Company

hirify.global is an employee-owned engineering firm specializing in the design, procurement, and construction of major infrastructure projects in British Columbia.

What you will do

• Lead the development and implementation of document control protocols and information management workstreams.
• Manage all incoming and outgoing submittals and project correspondence as the primary liaison.
• Establish and maintain project data rooms and Electronic Document Management System (EDMS) folder structures.
• Define and enforce document naming conventions and maintain strict version control and metadata tagging.
• Coordinate document distribution and retrieval across internal teams, clients, contractors, and regulatory agencies.
• Train project team members on document control systems and ensure work meets quality standards.

Requirements

• 6-12+ years of experience in document control within a civil engineering or construction environment.
• Diploma or Bachelor’s degree in Business Administration, Information Management, Engineering Technology, or related field.
• Hands-on experience administering EDMS platforms such as SharePoint, ProjectWise, Procore, or Autodesk Construction Cloud.
• Strong knowledge of document lifecycle management, version control, and archiving.
• Valid Class 5 Driver’s License and access to a personal vehicle.
• Must be based in or able to work hybridly in Burnaby, British Columbia

Nice to have

• Knowledge of ISO 9001 quality management principles.

Culture & Benefits

• Employee-owned firm offering a clear internal growth path for ambitious professionals.
• Comprehensive education, mentoring, and professional growth opportunities.
• Active Employee Resource groups such as Young Professionals and RISE.
• Engagement in community activities like the hirify.global Banters speech club and book club.