Receptionist / Administrative Assistant (Finance)

TL;DR

Receptionist / Administrative Assistant (Finance): Managing front-desk operations and office administration for a market-neutral investment platform with an accent on facility management and guest relations. Focus on optimizing office efficiency, coordinating procurement, and providing high-level administrative support to visitors and staff.

Location: Onsite in Hong Kong

Company

hirify.global Management is a market-neutral, multi-manager investment platform based in and focused on Asia.

What you will do

• Manage the reception area, greeting guests and directing professional phone calls.
• Coordinate conference room bookings, maintenance of office facilities, equipment, and furniture.
• Handle procurement of stationery, pantry supplies, and brand products, including PO issuance and invoice settlement.
• Manage incoming and outgoing mail, parcels, and the preparation of business cards.
• Audit expense reports to ensure compliance with group T&E policies.
• Maintain office security through safety procedures and access control.

Requirements

• Diploma or Degree holder in a business-related discipline or equivalent.
• 3-5 years of experience in a Receptionist or office administration role within a sizable company.
• Good command of spoken and written English and Chinese, including conversational Mandarin.
• Strong communication, interpersonal, and time management skills.
• Must be based in Hong Kong (Onsite).
• Immediate availability or short notice period preferred.

Culture & Benefits

• Prime central office location in the heart of Hong Kong.
• Comprehensive medical group insurance and paid annual leave.
• On-site gym facility or gym reimbursement.
• Commitment to DEI (Diversity, Equity, and Inclusion) and philanthropy initiatives.
• Access to professional learning and development opportunities.