Associate Publishing Administrative Coordinator (Publishing)

TL;DR

Associate Publishing Administrative Coordinator (Publishing): Managing journal administrative tasks and coordinating Editorial Board activities with an accent on stakeholder communication and data maintenance. Focus on organizing high-level meetings, updating digital content, and generating operational reports for internal and external partners.

Location: Beijing, China

Company

A global leader in information and analytics, supporting researchers and healthcare professionals to advance science and improve health outcomes.

What you will do

• Coordinate logistics for virtual and in-person Editorial Board meetings, including invitations and facility booking.
• Maintain accurate and GDPR-compliant Editorial Board data and conduct ethical checks on new members.
• Update Journal Home Page information, including Guide for Authors, Aims and Scopes, and news items.
• Prepare detailed reports using dashboards and data analytics for internal and external stakeholders.
• Handle ad hoc administrative tasks such as processing invoices, preparing certificates, and sourcing awards.
• Moderate the PAC OneNote Resource Centre to keep procedures and system instructions up to date.

Requirements

• Strong organizational skills and high attention to detail.
• Proficiency in technical tools and the ability to learn new systems quickly.
• Good English communication skills, both spoken and written.
• Proactive approach to problem-solving and a results-oriented mindset.
• Must be based in Beijing.

Culture & Benefits

• Comprehensive Medical and Life Insurance coverage.
• Generous paid time off, including annual, family care, birthday, and marriage leave.
• Annual medical check-ups and flexible benefits via the CIIC platform.
• Recognition programs including Long-Service Awards and celebratory gifts.
• Strong commitment to work-life balance with various wellbeing initiatives.