Office Manager

TL;DR

Office Manager: Overseeing general office operations and ensuring smooth daily functioning with an accent on administrative support, supplier management, and event organization. Focus on controlling costs, improving processes, and maintaining positive work atmosphere.

Location: Krakow, Poland (Hybrid: 60% office, 40% remote)

Company

Trailblazers in the pet e-commerce industry with over 25 years’ experience, serving over 12 million customers across multiple offices in Europe.

What you will do

• Oversee general office operations, greet visitors, handle calls, correspondence, and deliveries.
• Manage office supplies, equipment, stock levels, and place orders as needed.
• Co-build positive work atmosphere through employee communication and responding to enquiries.
• Act as first point of contact for local suppliers, service providers, and authorities.
• Plan and organize company events, meetings, conferences, and training sessions.
• Control office operating costs and identify process improvement opportunities.

Requirements

• 3+ years of relevant professional experience in office administration
• College/University degree
• Fluent in English and Polish, both written and spoken
• Good knowledge of MS Office (Excel, Word, PowerPoint, Teams)
• Strong organizational skills, attention to detail, ability to multitask under time pressure
• Team player with positive approach to challenges

Culture & Benefits

• Hybrid working: 60% office, 40% remote, option to work 20 days abroad in approved countries.
• Development opportunities, excellent training and support, wellbeing offers.
• Subsidised transport or bike leasing, 20% discount on products.
• Multinational team environment emphasizing trust, collaboration, diversity, and inclusion.