Payroll Specialist

TL;DR

Payroll Specialist (Finance): Managing end-to-end bi-weekly, semi-monthly, and monthly payroll processes for a non-profit research organization with an accent on multi-state compliance and data integrity. Focus on ensuring federal and state regulatory adherence, managing complex payroll transactions, and optimizing reporting standards.

Location: Remote (US); must be authorized to work in the U.S.

Salary: $81,199.87 - $94,734 USD (Annual)

Company

A nonpartisan, not-for-profit organization that conducts behavioral and social science research and delivers technical assistance to address pressing global and domestic challenges.

What you will do

• Execute timely and compliant payroll processing, including bonuses, retroactive adjustments, and termination payouts.
• Maintain accurate employee payroll records, tax withholding profiles, and wage garnishments.
• Review and process timesheets and leave accruals within the Costpoint system.
• Generate payroll reports and support year-end activities, including W-2 processing and account reconciliations.
• Respond to employee and stakeholder inquiries with professionalism and high-quality customer service.
• Collaborate with HR, Accounting, and Corporate Business Systems to ensure seamless cross-functional operations.

Requirements

• Must be currently authorized to work in the U.S. on a full-time basis (no visa sponsorship available).
• Bachelor’s degree in a business-related field.
• Minimum of 4 years of payroll experience supporting multi-state operations.
• Strong knowledge of multi-state payroll laws, regulations, and compliance standards.
• Proficiency in Microsoft 365, specifically advanced Excel, SharePoint, and Adobe Acrobat Pro.

Nice to have

• FPC or CPP certification.
• Experience with ADP and Dayforce.
• Familiarity with AI tools such as Microsoft Copilot.

Culture & Benefits

• Comprehensive Total Rewards Program designed for competitive motivation.
• Remote work setup with hybrid flexibility to use U.S. office locations.
• Professional growth opportunities within a service-oriented Corporate Finance Office.
• Drug-free work environment and commitment to equal employment opportunity.