Event Producer (Live Entertainment)

TL;DR

Event Producer (Live Entertainment): End-to-end production of complex live entertainment experiences involving permanent or semi-permanent physical spaces with an accent on technical production, creative development, budgeting, and leadership. Focus on coordinating cross-functional teams, managing vendors, and delivering projects on time, on budget, and to high quality standards.

Location: Based in Tokyo; company will sponsor the stay of the freelancer in Tokyo. This is an onsite role.

Company

World’s leading tech platform for culture and live entertainment, operating in +55 countries, partnering with Netflix, F.C. Barcelona, and backed by global investors.

What you will do

• Oversee all phases of production from concept development to on-site execution and post-event wrap-up.
• Coordinate cross-department collaboration across creative, operations, technical, and vendor teams.
• Build, manage, and reconcile production budgets, track spending, and handle contracts and vendor negotiations.
• Lead team and client meetings, present to stakeholders, and mentor junior staff.
• Maintain comprehensive production documentation, timelines, and schedules using project management tools.

Requirements

• Fluency in English and Japanese
• 5+ years of experience in event production, live entertainment, media, or experiential marketing
• Proven track record managing complex projects with multiple workstreams and stakeholders
• Strong understanding of production logistics, scheduling, vendor coordination, contracts, and budgets
• Proficiency with project management tools (e.g., Asana, Smartsheet, Gantt charts)
• Excellent organizational, time-management, interpersonal, and presentation skills

Culture & Benefits

• Attractive compensation with base salary and performance bonus potential
• High-growth global company with real impact and responsibility from day one
• Professional and personal growth opportunities
• Young, international, diverse team environment
• Hybrid and remote work support (per Japanese description)

Hiring process

• 30 min video call with Talent Acquisition Manager for career plan and cultural fit
• 45 min video call with future manager including profile questions and business case presentation