Associate Editorial Contracts and Payments Coordinator

TL;DR

Associate Editorial Contracts and Payments Coordinator (Publishing): Administer editorial payments and manage contracts for STM Journals portfolios with an accent on financial arrangements, budget creation, and compliance processes. Focus on resolving payment issues, monitoring budgets, and contributing to system development and best practices.

Location: Based in Amsterdam

Company

Global publisher of Science, Technology, and Medical (STM) Journals, supporting content acquisition and development across Physical Sciences, Life Sciences, Social Sciences, and Health & Medical Sciences.

What you will do

• Accurately administer payments of editorial fees and royalties to societies, editors, and contributors, ensuring timely processing and contractual compliance.
• Manage editorial contracts using the Contract Management System, including creation, signing, filing, and advising on queries.
• Create and monitor annual Financial Arrangements and budgets in collaboration with publishers, highlighting deviations and inconsistencies.
• Investigate and resolve payment process issues with finance teams and contribute to process improvements and system development.
• Maintain efficient filing systems and act as a champion for internal systems, participating in projects and testing.

Requirements

• College degree level.
• 1-2 years of administrative experience preferred.
• Strong eye for detail, organizational skills, and financial acumen.
• Good communication skills, both verbal and written; customer-oriented.
• Strong Microsoft Office skills (Outlook, Word, Excel).
• Fluent in English (Dutch or French a plus).
• Ability to quickly learn hirify.global’s databases and internal systems; team player.

Culture & Benefits

• Fast-paced publishing environment with focus on efficient, transparent, and compliant processes.
• Country-specific benefits including support for well-being and happiness.
• Opportunities to boost team culture, participate in initiatives, and contribute to continuous improvement.
• Commitment to fair and accessible hiring process with accommodations available.