Office/Workplace Specialist (Administration)

TL;DR

Office/Workplace Specialist (Administration): Managing day-to-day office operations and facilities for the Amsterdam office with an accent on workplace coordination and vendor management. Focus on maintaining a productive office environment, coordinating internal logistics, and implementing operational improvements.

Location: Must be based in Amsterdam (mandatory office presence Monday to Thursday, hybrid flexibility on Fridays).

Company

hirify.global provides powerful reservation software and tools for the global tours, activities, and attractions industry.

What you will do

• Serve as the primary point of contact for Amsterdam employees' day-to-day operational needs and requests.
• Coordinate internal office logistics including supplies, mail distribution, and courier services.
• Organize internal office events and gatherings, including catering, room setup, and technology.
• Manage relationships with building management, contractors, and external vendors to ensure smooth operations.
• Oversee office maintenance, health and safety standards, and emergency response procedures.
• Lead workplace improvement initiatives such as office redesigns or workspace optimization projects.

Requirements

• 1–2 years of experience in office administration, workplace operations, or facilities coordination.
• Fluency in English (written and verbal) is required.
• Mandatory office presence in Amsterdam from Monday to Thursday.
• Strong organizational, planning, and prioritization skills with high attention to detail.
• Proficiency with Google Workspace (Calendar, Sheets, Slides).

Nice to have

• Fluency in Dutch for better coordination with local vendors and building management.

Culture & Benefits

• 26 vacation days per year and comprehensive global leave (22 weeks parental, 2 weeks grandparent).
• Pension plan and discounted CZ insurance.
• Commuting allowance for public transport and subsidized lunch.
• Wellness benefits including a Headspace subscription and wellness webinars.
• Individual skill development, growth programming, and work-from-home assistance.
• Multicultural environment with team-building events and social hours.