Office Coordinator / Executive Support

TL;DR

Office Coordinator / Executive Support (Shared Services): Blending office coordination, HR administration, and executive support to EVP Sales EMEA for smooth UK office operations and world-class customer experiences with an accent on event logistics, calendar management, and employee support. Focus on coordinating briefings, managing travel and expenses, and handling onboarding processes.

Location: Primarily onsite in UK office with occasional hybrid flexibility. Must have the right to work in the UK; visa sponsorship not available.

Salary: £35,000 - £50,000 a year

Company

hirify.global builds platforms for digital business by integrating cloud infrastructure, automation, analytics, and software delivery.

What you will do

• Provide proactive executive support to EVP Sales EMEA, managing calendars, travel, expenses, and briefing materials.
• Coordinate Executive Briefing Centre logistics, including room bookings, catering, IT/AV support, agendas, and follow-ups.
• Act as primary point of contact for UK office operations, maintaining spaces, systems, and vendor relationships.
• Organize internal meetings, town halls, and events for UK employees.
• Handle HR administrative tasks like onboarding/offboarding, recruitment coordination, and employee engagement initiatives.
• Resolve day-to-day employee queries on office, events, and basic HR processes.

Requirements

• Must have right to work in the UK; no visa sponsorship.
• Experience in at least two areas: office coordination, executive support, event/briefing coordination, or HR administration.
• Strong organisational skills for multiple priorities in fast-paced environment.
• Excellent communication and stakeholder management with senior leaders and clients.
• Proven end-to-end event, meeting, or customer experience coordination.
• High professionalism, discretion, attention to detail, and independent decision-making.
• Proficiency in Microsoft Office 365; 3–5 years relevant experience.

Nice to have

• Experience with CRM tools like Salesforce.
• Exposure to HR/recruitment administration.
• Experience in executive briefings, corporate hospitality, or B2B events.
• Relevant qualifications in business administration, events management, or professional training.

Culture & Benefits

• Culture of belonging, diversity, and inclusion with groups like Moving Women hirify.global and RISE hirify.global.
• Access to multi-million-dollar tech lab, cross-department training, certifications, and learning sponsorships.
• Working hours: Monday–Friday, 9:30am–5:30pm, with occasional flexibility for events and global time zones.