Event Assistant

TL;DR

Event Assistant (Marketing): Coordinate logistics for conferences, partner events, online activations, and hospitality experiences with an accent on travel bookings, vendor research, registrations, and documentation management. Focus on organizing itineraries, maintaining attendee lists, performing data entry, and ensuring smooth cross-team execution in fast-paced settings.

Company

Ambitious international fintech company scaling global presence across conferences and events.

What you will do

• Coordinate logistics for conferences, partner events, online events, and internal initiatives.
• Book flights, hotels, transfers, restaurants; prepare travel itineraries and schedules.
• Register team for conferences and webinars; maintain attendee lists and calendars.
• Research upcoming events, vendors, venues; compare quotes and prepare decision tables.
• Handle data entry, organize documentation, invoices, contracts, and shared folders.
• Support partner gifts, hospitality, merch, and ad-hoc tasks; collaborate with Marketing, Sales, HR, C-level.
• Improve processes for accuracy, speed, and high-quality delivery.

Requirements

• Strong English skills (B2–C1), written and spoken for daily international communication.
• Excellent organization, time-management; handle multiple tasks under deadlines.
• Confident with Excel/Google Sheets for tables, comparisons, structured data.
• Strong research and analytical thinking to find info, compare options, draw conclusions.
• Experience in event logistics/coordination, travel booking, or administrative/assistant roles.
• High responsibility, ownership, attention to detail in repetitive tasks; thrive in fast-paced environment.

Nice to have

• Experience with event platforms (Luma, Livestorm, Zoom Webinars).
• Familiarity with email marketing tools (MoEngage, GetResponse).
• Basic knowledge of budgets, invoices, expense tracking.
• Working with vendors (print, design, stand builders).
• Understanding of marketing/sales processes; tools like Jira, Monday.com.
• Additional languages (Russian, Spanish, Portuguese).

Culture & Benefits

• Competitive salary.
• English classes, health insurance, professional development budget.
• Transparent, collaborative, fast-moving culture with minimal bureaucracy and maximum ownership.