Grants Coordinator Ukraine

TL;DR

Grants Coordinator (Ukraine): Coordinate proposal development, grants management, and donor reporting for humanitarian programs across NRC Core Competencies including ICLA, Shelter/WASH, Education, Protection, and Cash response with an accent on donor compliance, quality control, and cross-team collaboration. Focus on organizing Go/No Go meetings, facilitating project reviews, drafting communications, and ensuring adherence to PCM processes and deadlines.

Location: Kyiv, Ukraine

Company

International humanitarian NGO providing assistance to displaced populations through core competencies like ICLA, Shelter, Education, Protection, and Cash-based interventions.

What you will do

• Coordinate donor proposals, reports, modifications, and ensure donor compliance and quality control.
• Organize proposal planning, Go/No Go meetings, and build relationships for high-quality proposal development using NRC tools.
• Review grant agreements, facilitate Grant Opening Meetings, and summarize compliance requirements.
• Coordinate project review meetings, monitor implementation, draft donor communications, and develop consistent donor reports.
• Support grant close-outs, lessons learned, and maintenance of grants tracker and filing systems.
• Provide help-desk on donor issues, deliver trainings, represent NRC, and promote IDP/returnee rights.

Requirements

• At least 3 years of relevant grants or similar experience in an NGO.
• Experience with donor relations and grants coordination (e.g., State Department, ECHO, GFFO, KfW, NORAD, SIDA, OCHA).
• Experience in complex environments with displaced populations; good understanding of donor rules.
• Proven skills in proposal and report development; excellent organizational, communication, and analytical skills.
• Excellent written and oral English; ability to work under pressure, travel to area offices, and use MS Word/Excel.
• Willingness to travel to area offices and work in difficult environments.

Culture & Benefits

• Adherence to NRC global, regional, and country strategies with focus on accountability and efficient resource management.
• Team-oriented environment emphasizing cultural sensitivity, flexibility, and collaboration across departments.
• Opportunities for capacity building, trainings on grants management, donor compliance, and PCM.
• Support for field visits and representation with partners and donors.