High-End Executive Assistant to Founder (Fintech)

TL;DR

High-End Executive Assistant (Fintech): Providing 1-on-1 administrative and strategic support to the Founder of a fast-growing fintech firm with an accent on managing complex business administration, advanced calendar oversight, and global travel logistics. Focus on shielding the Founder from administrative friction, anticipating needs, and maintaining high-level external correspondence.

Location: Sydney, NSW

Company

hirify.global is a fast-growing Australian fintech firm.

What you will do

• Act as primary gatekeeper and filter for the Founder, managing all incoming requests and daily workflow.
• Anticipate needs to ensure the Founder is fully prepared for all briefings, meetings, and public appearances.
• Manage a complex, fast-moving schedule across multiple time zones.
• Organize and coordinate high-stakes meetings, ensuring agendas are set and action items are tracked.
• Execute end-to-end global travel management, including international flight logistics and detailed itineraries.
• Manage and respond to emails on behalf of the Founder, drafting sensitive correspondence, reports, and presentations.
• Oversee administrative requirements for the Founder's various business interests and coordinate with internal teams.

Requirements

• Previous experience as a C-Suite Executive Assistant or supporting a Founder/Entrepreneur in a high-growth environment.
• Proven track record of managing complex business administration across multiple entities.
• Exceptional written communication skills, with the ability to manage high-level external correspondence.
• High level of emotional intelligence and discretion.
• Problem-solving ability, presenting solutions and executing them autonomously.
• Comfortable using modern tech stacks, including CRM platforms like HubSpot and project management tools.

Culture & Benefits

• Thrive in a high-intensity, entrepreneurial environment.
• Provide 1-on-1 support directly to the Founder.
• Opportunity to work within a fast-growing Australian fintech firm.
• Flexible availability required between 6am to 10pm AEST.