Executive Assistant to the CEO

TL;DR

Executive Assistant: Providing strategic and operational support to the Chief Executive Officer with an accent on complex calendar management, meeting coordination, and travel planning across multiple time zones. Focus on managing priorities, communications, and confidential information with discretion.

Location: Office-based in Waterloo or Toronto, Canada

Salary: $80,000–$110,000

Company

hirify.global is a global leader in information management, focused on innovation, creativity, and collaboration, with an AI-first approach.

What you will do

• Provide comprehensive executive support including complex calendar, meetings, and global travel planning.
• Act as a trusted gatekeeper, managing priorities and communications with sound judgment.
• Prepare and coordinate materials for Board, executive leadership, and investor engagements.
• Draft, review, and edit correspondence and presentations on behalf of the CEO.
• Partner closely with the CEO’s Chief of Staff and Executive Leadership Team for alignment.
• Manage highly confidential and sensitive information with the highest level of professionalism and integrity.

Requirements

• 5-8 years of experience supporting C-level executives, preferably within a global, publicly traded organization.
• Proven ability to operate with discretion, sound judgment, and professionalism in highly confidential situations.
• Exceptional organizational, time management, and problem-solving skills with strong attention to detail.
• Strong written and verbal communication skills, with the ability to interact effectively with senior stakeholders.
• Advanced proficiency in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel) and Concur (SAP).
• Ability to be office-based in Waterloo or Toronto, Canada, is required.

Culture & Benefits

• Commitment to diversity, inclusion, and equal employment opportunity.
• Fosters a respectful, empowering, collaborative, and innovative work environment.
• Offers a thoughtfully designed benefits package supporting physical, emotional, and financial wellbeing.