Admin Assistant - Youth Organisation

TL;DR

Admin Assistant: Partnering directly with leadership to provide administrative support, creative design, and tech-savvy problem-solving for a youth-focused educational organization with an accent on CRM management, content creation, and AI tool utilization. Focus on streamlining processes, managing large data libraries, and coordinating urgent tasks in a fast-paced, innovative environment.

Location: The client operates in the Australian Eastern Daylight Time (Sydney) timezone. The role offers complete remote flexibility and is permanent work-from-home.

Company

A dynamic youth-focused educational organization serving over 1,000 children and teenagers weekly through innovative programs.

What you will do

• Manage a customized CRM system with specialized Hebrew requirements and government compliance data.
• Create engaging designs in Canva including flyers, birthday cards, photo books, and educational worksheets.
• Handle video editing tasks for organizational promotional content and manage social media creation and engagement.
• Utilize AI tools to streamline processes like permission slips and educational game creation.
• Organize and curate massive photo libraries (1.5+ terabytes) using facial recognition for personalized materials.
• Respond to technical emails and coordinate government reference number processing.

Requirements

• Proven experience with CRM systems and accurate data management.
• Strong Canva design skills with ability to create simple, effective designs quickly.
• Natural inclination toward AI tools and technological solutions for problem-solving.
• Excellent reliability and honesty with time tracking and communication.
• Ability to learn new systems independently and research unfamiliar topics.
• Proactive, problem-solving mindset with flexibility to handle changing priorities and urgent requests seamlessly.
• Comfortable with WhatsApp voice message communication style.

Nice to have

• Video editing experience.
• Familiarity with Google Photos or similar photo management systems.

Culture & Benefits

• Work directly with a passionate leadership team in a truly collaborative environment.
• Enjoy complete remote flexibility with no client-facing responsibilities required.
• Grow your role and responsibilities based on your performance and interests.
• Join an innovative organization that embraces new technology and creative solutions.
• Benefit from long-term partnership approach with genuine growth opportunities.
• Experience the satisfaction of supporting meaningful youth education and community impact.
• HMO Coverage for eligible locations.
• Permanent work-from-home.
• Immediate hiring.