Administrative Business Partner (AI)

TL;DR

Administrative Business Partner (AI): Providing strategic administrative partnership and operational support for up to three leaders within the GeminiApp team, with an accent on managing complex calendars, global travel, expenses, and spearheading strategic meetings and events. Focus on anticipating roadblocks, driving timelines for projects, optimizing team operations, and enhancing efficiency.

Location: This position is based in Mountain View (MTV) with a hybrid model of 3 days in-office per week. The US base salary range applies to this full-time position.

Salary: $77,000 - $110,000 + bonus + equity + benefits

Company

hirify.global's GeminiApp team is on a mission to build the most helpful and personal AI assistant, giving everyone direct access to Google’s latest and most capable AI models.

What you will do

• Provide proactive, strategic administrative partnership to your Directors, managing complex calendars, global travel, and expenses.
• Collaborate closely with executives and their teams to ensure strategic projects launch successfully by anticipating roadblocks and driving timelines.
• Spearhead the creation and execution of impactful internal and external meetings, offsites, and events.
• Tackle complex challenges and ambiguous situations with initiative, creativity, and minimal guidance.
• Serve as a trusted thought partner, anticipating needs and proactively optimizing team operations and workflows.
• Champion operational excellence by identifying opportunities for improvement and developing scalable processes.

Requirements

• BA/BS degree or equivalent practical experience.
• 3+ years of administrative experience in a high-tech or international environment, excelling at core tasks like travel, expense, and calendar management.
• 3 years of direct executive support experience, supporting VP or Director-level executives.
• Bring impeccable judgment and discretion to your work, coupled with advanced critical thinking and sophisticated problem-solving.
• Navigate complex situations with composure, tact, and grace.
• Ability to thrive in a dynamic environment where candid communication and constructive feedback are valued.

Nice to have

• Proven track record supporting senior executives in a dynamic, fast-paced corporate or start-up setting.
• Demonstrated success in leading and managing mid-size projects and events from concept to flawless execution.
• Experience supporting leaders with intricate global organizations, adeptly navigating diverse cultures and time zones.
• A natural ability to quickly master new tools and technologies, with a passion for leveraging them to boost efficiency and productivity.
• Deep understanding and practical application of project, program, and process management principles to solve operational challenges.
• A genuine passion for technology, user experience, AI, and the future Google is building.

Culture & Benefits

• Operate at the epicenter of AI development at Google, partnering with brilliant minds.
• Directly influence the trajectory of GeminiApp, a groundbreaking AI product.
• Encouraged to think beyond immediate tasks, proactively finding creative solutions and taking ownership.
• Join a highly collaborative team that moves quickly and adapts fluidly, much like a start-up.
• Actively help build and energize a culture of innovation, shared responsibility, and continuous growth.