Administrative Business Partner (AI)

TL;DR

Administrative Business Partner (AI): Providing comprehensive administrative and operational support to technical leaders within the ChatGPT portfolio with an accent on complex calendar/schedule management, travel coordination, and team meeting organization. Focus on anticipating needs, streamlining processes, and ensuring leadership efficiency in a high-growth AI environment.

Location: This role is based in San Francisco, CA. We use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees.

Salary: $11,155 – $14,618 per month + Equity

Company

hirify.global is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity.

What you will do

• Efficiently manage and organize calendars for multiple leaders, ensuring an optimal schedule.
• Coordinate internal meetings, including scheduling, forecasting, and resolving conflicts.
• Plan and organize comprehensive travel itineraries for leaders.
• Assist in the planning and execution of team offsites, all-hands, and happy hours.
• Process and manage expense reports, ensuring timely submission and adherence to company policies.

Requirements

• 4-6 years of administrative experience.
• Experience working directly with technical teams (Engineering, Product, Design, Data Science, TPM) in a high-growth startup or similar environment.
• Proven track record of scheduling complex and urgent internal and external meetings and quickly resolving conflicts.
• Experience in managing travel arrangements, including flight/transportation, lodging, and entertainment.
• Strong communication and interpersonal skills.
• Fluency in Slack, Google Calendar, Docs, Sheets, Gmail, and other modern productivity technology.
• Capable and comfortable working in a rapidly changing and often ambiguous environment.

Culture & Benefits

• A mission-driven, kind, and thoughtful leadership team.
• Work environment that fosters collaboration, open communication, and authenticity.
• Dedicated to empowering leaders and contributing to the overall growth and success of the company.
• An equal opportunity employer with a commitment to providing reasonable accommodations to applicants with disabilities.