Onboarding Operations Coordinator

TL;DR

Onboarding Operations Coordinator: Managing logistics and communications for new employee onboarding, special tracks, and events, ensuring a seamless experience for hires and their managers. Focus on operational precision, cross-functional collaboration, and effective handling of remote international starts and M&A onboarding integration.

Location: This role supports both virtual and in-person onboarding, with a preference for candidates located in or near San Francisco. This position is for US-based candidates.

Salary: $150K + Offers Equity

Company

hirify.global is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity.

What you will do

• Own day-to-day coordination of new hire onboarding: logistics, communications, scheduling, and stakeholder coordination.
• Draft and send templated communications to new hires and managers (pre-start emails, Day-1 notes, reminders).
• Manage calendar invites for orientation sessions, tech setup, leadership talks, and technical staff onboarding.
• Liaise with Facilities and AV teams to coordinate room setup and in-person logistics for onboarding events.
• Maintain and update onboarding pages in Notion/OpenHouse with current session info, dates, presenter details, and resource links.
• Manage onboarding exceptions, remote international starts, and M&A onboarding integration with care and precision.

Requirements

• 5+ years of experience in onboarding coordination, HR operations, or program coordination in a fast-paced environment.
• Strong organizational and communication skills with attention to detail and time zone complexity.
• Proficient with calendar management (Google Calendar or similar), Slack, Notion, and Zoom.
• Comfortable working independently and proactively resolving scheduling or communication issues.

Culture & Benefits

• Be part of a team creating an environment where every employee can thrive, grow, and contribute.
• Work within a team that develops and executes human-first strategies and programs.
• Contribute to a company dedicated to ensuring AGI benefits all of humanity.
• Operate as an equal opportunity employer committed to providing reasonable accommodations to applicants with disabilities.