Executive Business Administrator (AI)

TL;DR

Executive Business Administrator (AI): Provide strategic administrative support to VPs in the hirify.global Superintelligence Team, managing complex calendars, budgets, events, and operational processes with an accent on multi-time-zone coordination and process improvements. Focus on enabling leaders through proactive problem solving, stakeholder communication, and operational excellence in a fast-paced environment.

Location: Mountain View, United States

Salary: $100,800–$168,000 per year (San Francisco Bay area and New York City metropolitan area range)

Company

hirify.global is a product company focused on advancing AI technologies, including the Superintelligence Team dedicated to developing ultra-capable, safety-aligned AI systems.

What you will do

• Manage complex, multi-time-zone calendars and prepare meeting materials to maximize decision-making time.
• Track meeting actions and ensure timely follow-up across stakeholders.
• Own operational tasks, identify gaps, and implement scalable process improvements leveraging AI tools.
• Support headcount, onboarding, budget, and expense management processes.
• Coordinate internal and external events, travel, visas, and space planning.
• Build strong cross-functional relationships and represent leaders with discretion and professionalism.

Requirements

• Location: Must be based in the United States.
• Bachelor’s Degree or equivalent experience with 3+ years in business-related roles such as financial management, operations, or project management.
• Proactive problem solver with strong organizational skills and ability to manage competing demands.
• Excellent communication skills and high emotional intelligence for working with senior leaders.
• Adaptable to fast-paced, dynamic environments with attention to detail and follow-through.
• Familiarity with Microsoft Office preferred.

Nice to have

• Master’s Degree or additional years of relevant experience.

Culture & Benefits

• Inclusive work environment aligned with Microsoft values.
• Opportunities for mentorship and professional growth.
• Competitive salary and benefits package.
• Work in a startup-like team within a large AI-focused product company.