Workplace & Executive Support Coordinator

Location: Melbourne, Australia; hybrid with three days per week in the CBD Melbourne office. The role will support the return-to-office rollout from January 2027.

Salary: $75,000–$90,000 AUD plus superannuation.

Company

hirify.global develops an intelligent energy platform that helps utilities manage billing, operations, and energy usage while supporting the transition to a renewable energy system.

What you will do

• Run day-to-day Melbourne office operations, including supplies, shared spaces, serviced-office coordination, meeting-room credits, health and safety housekeeping, invoices, and expenses.
• Coordinate joiner, mover, and leaver logistics, including access activation and deactivation and onboarding and offboarding support.
• Arrange DSE assessments, equipment, and reasonable-adjustment logistics with discretion.
• Plan annual and in-year team events, catering, engagement activities, and DEI initiative logistics.
• Set up and communicate the desk-booking system, maintain shared spaces, and manage practical feedback during the return-to-office rollout.
• Manage leadership calendars and support visiting UK executives with calendars, client meetings, and on-site coordination in Melbourne.

Requirements

• One or two years of experience in administration, office, events, reception, or an EA-type role.
• Strong organisation, reliability, attention to detail, discretion, and judgement.
• Ability to work independently and adapt calmly in an ambiguous, fast-changing environment.
• Good interpersonal skills and willingness to be the friendly face of the office.
• Comfort ordering supplies, tracking spending, and working with suppliers.
• Confidence managing a senior leader’s calendar.

Nice to have

• Experience with Google Workspace and Slack.
• Experience in a serviced office or fast-growing company.
• Event-planning experience, including small-scale events.
• First aid or fire warden training, or willingness to obtain it.
• Interest in People and workplace operations.

Culture & Benefits

• Flexible hybrid working with three days per week in the Melbourne CBD WeWork office.
• Progressive leave policies, including leave for significant personal moments, plus 26 days of holiday and purchase leave.
• Annual discretionary bonus, personal learning budget, and home-office budget.
• Novated leasing and support from the People team during the return-to-office rollout.
• Values include solving real problems, building trust, owning outcomes, and working together.