Executive Assistant (Research)

Location: Primarily based at hirify.global Brisbane South (Nathan), Australia; may require work across other university locations.

Salary: AUD 82,415–92,456 per year full-time equivalent base salary for HEW Level 5, plus 17% superannuation; total FTE package AUD 96,426–108,174 per year.

Company

hirify.global is a research-focused university advancing academic excellence, education, and the ARC Centre of Excellence for Transforming Human Origins Research.

What you will do

• Provide high-level executive support to the Director, including diary management, domestic and international travel, accommodation, and financial administration.
• Coordinate daily administrative operations, information flow, correspondence, financial and HR processes, enquiries, actions, and deliverables.
• Build relationships with internal and external stakeholders and support Centre communications and objectives.
• Provide secretariat support for committees and working groups by coordinating agendas, preparing documents, recording minutes, and tracking actions.
• Coordinate Centre events, workshops, conferences, visitor programs, and stakeholder visits.

Requirements

• Minimum associate diploma qualification plus demonstrated experience in executive support or advanced administration, or an equivalent combination of relevant skills, knowledge, and experience.
• Experience providing high-level executive support in a complex organisation, including diary, travel, correspondence, and senior-leader administrative support.
• Exceptional organisational and time-management skills, with the ability to prioritise competing demands, manage multiple tasks, meet deadlines, and maintain accuracy and attention to detail.
• Experience coordinating administrative operations using financial, human resources, and business systems while handling confidential and sensitive information appropriately.
• Highly developed written and verbal communication skills, including professional documentation and liaison with diverse stakeholders.
• Experience supporting committees, boards, or working groups through agenda and paper preparation, minute-taking, and action monitoring.
• Experience coordinating events, workshops, conferences, and stakeholder visits.
• Strong problem-solving skills and initiative, with the ability to work independently under general direction and contribute effectively to a team.
• High-level proficiency in Microsoft 365 applications and the ability to learn new systems and processes quickly.
• Applicants must have unrestricted working rights in Australia.
• Successful candidates may be subject to a criminal history check.

Nice to have

• Experience supporting research, higher education, government, or grant-funded programs.
• Understanding of governance, project coordination, and stakeholder engagement in a large, complex organisation.
• Experience coordinating activities involving domestic and international collaborators, visitors, or partners.

Culture & Benefits

• Fixed-term 7-year, 60% part-time position.
• Learning and development opportunities and support for future learning through an educational staff assistance scheme.
• Salary packaging options and corporate health discounts.
• Generous leave entitlements, including paid parental leave and leave loading.
• Values-led, diverse, inclusive, safe, and respectful work environment.
• Visa sponsorship is not available.

Hiring process

• Submit an application online by Thursday, 19 November 2026 at 11:59pm AEST.
• Include a covering letter outlining suitability against the About You section and position description, plus a current CV/resume with full contact details.