Sales, Events & Administration Coordinator (Hospitality)

Location: Remote from Metro Manila, Philippines; Monday to Friday, 8:00 AM-5:00 PM Darwin time, including a one-hour break.

Salary: 1,500 AUD

Company

Contemporary serviced accommodation in Darwin’s central business district, operating three hotel properties for corporate travelers, long-stay guests, groups, and leisure visitors.

What you will do

• Prepare corporate proposals, quotations, contracts, sales presentations, RFP submissions, sales reports, and business development materials.
• Follow up on corporate enquiries, sales leads, outstanding proposals, and client communications.
• Coordinate client meetings, appointments, site inspections, group accommodation, meetings, and event enquiries.
• Prepare event proposals, confirmations, function sheets, schedules, booking records, and follow-up activities.
• Support the General Manager across three hotels with correspondence, meeting schedules, agendas, minutes, reports, presentations, and operational documents.
• Monitor deadlines, follow up on outstanding tasks, support special projects, and maintain organised confidential records.

Requirements

• 2+ years of experience in sales coordination, hotel administration, front office, or executive assistant roles; hospitality experience is preferred.
• Proficiency in Google Workspace and Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Exceptional written and verbal English communication skills with professional telephone and email etiquette.
• Strong organisational and time-management capabilities, with the ability to balance tasks across multiple properties simultaneously.
• Reliable, high-speed internet, a quiet work environment, and backup power and internet solutions.

Nice to have

• Familiarity with hotel Property Management Systems such as Opera, RMS, or RoomMaster, or with CRM platforms.

Culture & Benefits

• Remote work from the Philippines aligned with Darwin business hours.
• Monday-to-Friday schedule with an unpaid one-hour break.
• Work supporting coordinated sales and operational oversight across three Darwin hotel assets.