Onboarding/HR Associate (HR)

Location: Hemel Hempstead, England, United Kingdom; hybrid work with 3 days in the office and 2 days at home.

Company

hirify.global provides software and technology solutions.

What you will do

• Manage onboarding queries and the onboarding inbox for hiring managers and new starters.
• Prepare and issue employment contracts, offer letters, and onboarding documentation across the UK and Ireland.
• Complete and monitor Right to Work, DBS, financial probity, reference, and occupational health checks; escalate concerns when required.
• Maintain employee records, payroll numbers, tracking spreadsheets, reports, vetting records, and apprenticeship administration data.
• Coordinate new starter system access, user accounts, email setup, and payroll preparation.
• Create and update standard operating procedures, guidance, FAQs, and records supporting audits, compliance reviews, and supplier meetings.

Requirements

• Exceptional attention to detail, accuracy, and ability to follow established processes consistently.
• Strong administrative, organisational, written communication, and verbal communication skills.
• Experience handling confidential and sensitive information with discretion.
• Ability to prioritise competing tasks while maintaining accuracy in a structured, process-driven environment.
• Confidence using Microsoft Office, particularly Word and Excel, and maintaining records, spreadsheets, and tracking documents.
• Team-oriented, proactive, and professional approach.
• Must demonstrate a pre-existing right to work and travel within the EU; documentary evidence is required.
• Offers are subject to satisfactory vetting and reference checks; a DBS check may be required depending on the role.

Nice to have

• Experience in HR, onboarding, recruitment administration, or contract administration.
• Knowledge of pre-employment screening, including Right to Work and DBS checks, and experience managing employment references.
• Experience with Zellis Background Checking, ResourceLink, SmartRecruiters, Microsoft Teams, or process documentation and standard operating procedures.

Culture & Benefits

• 12-month fixed-term contract within the Recruitment Team and wider HR department.
• Single private medical cover, with optional family cover at additional cost.
• 25 days of paid holiday, with the option to buy or sell up to 5 days.
• Life assurance cover of 4 times basic salary and a group pension plan with employer contributions.
• Tax-efficient flexible benefits and a competitive salary.
• Equal opportunities employer welcoming applications from all communities.