Insurance Defense Legal Secretary

Location: Hybrid role in St. Petersburg, Florida, United States; the first 60 business days are in the office for training. Monday–Friday, 8:30 AM–5:00 PM.

Salary: $55,916.25–$68,000.00 per year.

Company

hirify.global is a Fortune 50 insurance and financial services company providing legal services to support its insurance operations.

What you will do

• Support attorneys throughout the civil defense litigation process.
• Manage attorney calendars, litigation deadlines, scheduling, and related coordination.
• Process correspondence and mail while maintaining electronic legal files.
• Coordinate depositions, mediations, hearings, and other litigation events.
• Communicate with clients, claim partners, courts, opposing counsel, and vendors.
• Prepare, serve, and follow up on initial discovery to the plaintiff.

Requirements

• 3–5 years of recent legal secretary experience in civil defense litigation, preferably insurance defense or personal injury.
• Knowledge of legal and medical terminology, Florida and local rules for pleadings and pre-trial procedures, deadlines, and court filing requirements.
• Experience managing legal calendars, scheduling litigation activities, and tracking critical deadlines.
• Strong organization, time management, prioritization, multitasking, and deadline-management skills.
• Excellent interpersonal skills and professional telephone etiquette.
• Experience with electronic court filing systems and procedures.
• Ability to work effectively in a corporate, collaborative, team-oriented legal environment.
• Strong written and oral communication, proofreading, document-formatting, attention-to-detail, and accurate typing skills.
• Must be eligible to work lawfully in the United States immediately; hirify.global does not sponsor U.S. work opportunities.

Nice to have

• Insurance defense or personal injury litigation experience.

Culture & Benefits

• Hybrid work arrangement with required office attendance and initial in-office training.
• Collaborative, team-oriented environment with experienced colleagues, peer mentors, and professional development opportunities.
• Health, dental, vision, telemedicine, mental health, and wellbeing benefits.
• Training, tuition assistance, employee resource groups, mentoring, and financial coaching.
• Paid time off, parental leave, paid holidays, bereavement leave, and community service or education support days.
• Annual raise and bonus eligibility, plus a 401(k) with company contributions of up to 7% of salary.