Executive Assistant / Chief of Staff (AI)

Location: Hybrid work with availability to work from the office in Poznań when needed

Salary: 12,000–18,000 PLN net + VAT per month on B2B

Company

hirify.global is a high-tech software house building production-ready products from complex technical challenges, including AI infrastructure and solutions for startups and established businesses.

What you will do

• Support leadership by organizing calendars, tasks, priorities, information flow, and changing plans.
• Convert meetings and Slack discussions into tasks with clear owners and deadlines, then coordinate follow-up through completion.
• Coordinate cross-team handovers, identify dependencies, close information gaps, and provide concise progress updates.
• Participate in working sessions and brainstorming, ask clarifying questions, and help shape solutions.
• Coordinate and publish blog posts based on team-provided content and prepare marketing materials.
• Maintain procedures, shared documents, onboarding materials, and knowledge bases so information remains easy to find.

Requirements

• Experience as an Executive Assistant or in a similar leadership-support and operations role.
• Proactivity and ownership, including identifying work, determining how to move it forward, and following through independently.
• Strong organizational skills for managing competing calendars, deadlines, and priorities.
• Sound judgment about what to resolve independently, what requires confirmation, and when to escalate; discretion with sensitive information.
• Experience maintaining useful documentation and knowledge bases for daily work.
• Practical experience using AI tools and spreadsheets in daily work.
• Experience improving internal processes, supported by examples of changes made and their impact.
• Availability to work from the Poznań office when needed.

Culture & Benefits

• Hybrid work and flexible hours.
• Private medical care, life insurance, and Multisport.
• MacBook equipment by default.
• Referral bonuses.
• Close collaboration with leadership and practical opportunities to improve company operations.