Workplace Operations Manager

Location: Krakow, Poland; full-time, office-based role.

Company

hirify.global is a people-oriented, multicultural organization where safety and ethics are core priorities.

What you will do

• Manage daily office operations across facilities, reception, administration, infrastructure, and site maintenance.
• Manage the facilities budget, approve purchase requisitions, procure supplies, and oversee maintenance equipment.
• Supervise workplace projects involving space optimization, office expansion, mobile phones, ergonomic furniture, access cards, and IT equipment.
• Coordinate health and safety topics, 24x7 security, building systems, business continuity scenarios, and uninterrupted workplace services.
• Manage vendors and building-management relationships, negotiate contracts, maintain service records, and communicate project and maintenance updates.
• Maintain operational documentation, knowledge-management procedures, compliance records, and the calendar of visits, trainings, and events.

Requirements

• Bachelor’s degree.
• At least 3 years of experience in similar office or administration management roles in an international GBS/SSC/BPO environment, or in managing buildings and office space in large settings of approximately 300 people.
• Experience managing a small number of people in office facilities and administration, plus frontline management experience or experience working with different core groups.
• Proficiency with Outlook and Microsoft programs; very good proficiency with SharePoint and PowerPoint.
• Proven ability to manage budgets, vendors, and compliance requirements.
• Ability to maintain compliance with company ethics, regulations, document-retention requirements, and health and safety standards.
• Exceptional communication, interpersonal, problem-solving, and decision-making skills, with a service-oriented approach.
• Proficient English is required for effective collaboration with stakeholders.
• Ability to adapt to new instructions and dynamic organizational priorities is critical.

Nice to have

• Experience with health and safety regulations.

Culture & Benefits

• Collaborative and multicultural work environment.
• People-oriented culture with diverse teams across the world.
• Emphasis on safety, ethics, service quality, and operational continuity.

Hiring process

• Apply through the posting; the application will be forwarded to a Talent Acquisition Partner.