Executive Assistant

Location: Poznań, Poland; hybrid 4/1 model with 30 days of occasional remote work

Company

hirify.global operates an e-commerce platform serving more than 21 million active buyers across six countries and collaborating with over 164,000 partners.

What you will do

• Act as the primary contact between assigned Executives and internal or external stakeholders.
• Manage complex Executive calendars, prioritize meetings, and resolve scheduling conflicts.
• Prepare agendas, review documents, and create detailed meeting briefings for Executives.
• Draft, review, and manage executive communications, including emails, reports, and presentations.
• Support organizational initiatives, events, strategic planning, and high-priority projects by tracking progress and deadlines.
• Coordinate with the Executive Office Manager and take ownership of special assignments delegated by Executives.

Requirements

• At least 3 years of experience supporting Executive Members or C-level managers, preferably in an international environment.
• Exceptional interpersonal skills and the ability to build relationships, foster collaboration, and gain stakeholder respect.
• Ability to communicate effectively with diverse personalities and cultures.
• High-level analytical skills and experience with data collection and analysis.
• Proactive, goal-driven, and business-oriented mindset.
• Ability to respond under pressure, deal with adversity, and overcome challenges.
• English proficiency at minimum C1 level.

Nice to have

• Category B driving licence.

Culture & Benefits

• Flexible working hours in a hybrid 4/1 model, with start times between 7:00 and 10:00 and 30 days of occasional remote work.
• Annual performance- and company-results-based bonus.
• Office facilities and work tools including equipped kitchens, bicycle parking, terraces, raised desks, ergonomic chairs, and interactive conference rooms.
• Cafeteria benefits including medical, sports, lunch, insurance, and purchase voucher packages.
• Paid English classes related to the role, a training budget, an internal learning platform, and an additional volunteering day.
• Social events, knowledge sharing, international projects, internal mobility, regular feedback, and opportunities to build an individual development path.

Hiring process

• Send a CV to apply.