HR Administration Specialist with Spanish (m/f/d)

Location: Porto, Portugal; hybrid schedule with the possibility to work from home up to two days per week. Standard working hours are 09:00–18:00.

Company

hirify.global develops scientific instruments and analytical and diagnostic solutions for life science, industrial, cleantech, semiconductor, and related research applications.

What you will do

• Provide first-level HR support through email, Microsoft Teams, tickets, and phone in cooperation with HR business partners, regional directors, and external vendors.
• Administer employee data throughout the hire-to-retire lifecycle in SuccessFactors and maintain time management tools.
• Prepare employee documents, conduct onboarding sessions, and administer benefits.
• Coordinate technician access to customer sites for hirify.global equipment maintenance.
• Maintain documents according to local law, reconcile data discrepancies, and monitor data accuracy.
• Organize health and safety training and medical examinations, collect monthly payroll changes, and complete other assigned duties.

Requirements

• 2–3 years of relevant HR Administration experience.
• Spanish at C1 level and English at B2 level, with strong written and verbal communication skills.
• Bachelor’s or master’s degree in a relevant field.
• Familiarity with HR services, processes, HRIS tools, and systems; SuccessFactors experience is a plus.
• Strong customer service, interpersonal, teamwork, and relationship-building skills.
• Experience working with HR professionals who are not co-located.
• Attention to detail and the ability to organize outstanding tasks and ensure their resolution.
• High standards of business ethics, honesty, personal integrity, discretion, and protection of confidential employee information.

Culture & Benefits

• Flexible, trust-based working culture with hybrid work options.
• €10.20 tax-free meal allowance per working day, annual holiday allowance, and annual Christmas allowance.
• Company-paid life insurance; health insurance with 50% covered by the company; and an Employee Assistance Program offering psychological, legal, and financial support.
• Additional days off when Carnival, birthday, Christmas Eve, or New Year’s Eve falls on a weekday.
• Central Porto office near Palácio de Cristal with public transport access, office refreshments, kitchen areas, and LinkedIn Learning.
• Opportunities for professional growth in an international environment.

Hiring process

• All interviewed candidates are screened before the interview for eligibility under export control restrictions.