Executive Assistant (Asset Management)

Location: Hong Kong, Hong Kong; onsite support for senior Client Solutions Group members based in Hong Kong

Company

hirify.global is a global investment banking, securities, and investment management firm founded in 1869, headquartered in New York with offices worldwide.

What you will do

• Provide proactive, timely, and well-organized administrative support to senior members of the APAC Client Solutions Group.
• Manage complex executive and team diaries, contacts, internal and external meetings, calls, video conferences, and time zones.
• Coordinate extensive business travel, including flights, accommodation, banker whereabouts, client activities, and travel-policy requirements.
• Handle telephone coverage, messages, couriers, incoming and outgoing mail, document production, and ad hoc projects.
• Process T&E and expense reports accurately and on time.
• Organize client entertainment and events while collaborating with Events Managers, the Investing team, other EAs, and offshore offices.

Requirements

• At least 10 years of executive assistant experience, ideally in investment banking, asset management, private equity, or financial services.
• Ability to work proactively in a fast-paced, demanding environment, prioritize a busy workload, and manage multiple tasks.
• Highly organized, detail-oriented, professional, mature, punctual, reliable, and willing to support EA colleagues.
• Excellent communication and interpersonal skills with the ability to interact at all levels; strong teamwork and business acumen.
• Quick learning ability, financial awareness, and fast, accurate keyboard skills.
• Demonstrated proficiency with Concur.
• Advanced Outlook skills for contact maintenance, diary scheduling, and time-zone coordination.
• Advanced Word skills, including mail merge and long, complex documents.
• Intermediate Excel skills for general reporting and register maintenance.

Culture & Benefits

• Collaborative EA environment with shared support coverage during lunch hours and absences.
• Opportunities for training and professional development through firmwide networks and development programs.
• Benefits, wellness, personal finance, and mindfulness programs.
• Commitment to diversity, inclusion, equal opportunity, and reasonable accommodations during recruitment.