Corporate Secretary & Governance Process Owner (Fintech)

Location: Remote from the Netherlands; must have the right to work in the Netherlands.

Company

hirify.global is a European financial platform for small businesses and freelancers. hirify.global Payments B.V. is an e-money institution supervised by De Nederlandsche Bank (DNB), serving over 100,000 active business customers across Europe.

What you will do

• Act as secretary for management boards, supervisory boards, and board committees across hirify.global Group, hirify.global Payments B.V., and other group entities, covering approximately 90 meetings per year plus ad hoc meetings and written resolutions.
• Track agendas, quorum, conflicts of interest, decision rights, minutes, resolutions, decisions, actions, closure evidence, and follow-up.
• Run annual governance cycles, including calendars, charters, evaluations, entity registers, and DNB, KvK, and UBO filings with Legal and Compliance sign-off.
• Prepare board agendas and packs, send materials five working days in advance, coordinate presenters, and maintain board paper standards.
• Own records management, access rights, audit trails, and controls with Risk and Internal Audit.
• Build the governance component of hirify.global’s company-wide AI system for meeting capture, minute drafting, action extraction, registers, board packs, reminders, and exports.

Requirements

• Experience running or improving a governance, control, or compliance process tested by an auditor or regulator, with evidence of a complete decision trail.
• Proven discretion handling board-level, regulatory, and people-sensitive information, confirmed through references.
• At least 3 to 8 years of experience in a board office, company secretariat, governance operations team, or corporate law practice at a bank, insurer, licensed fintech, law firm, or listed company.
• Working knowledge of Dutch BV/NV and European bank-grade governance, including audit trails, regulator expectations for board minutes, two-tier boards, and executive versus non-executive roles.
• Ability to manage sensitive information and access rights, deliver action closure, identify stalled work, support owners, and escalate overdue items to chairs.

Nice to have

• Law degree or company secretarial qualification such as CGI, or current study toward one.
• Experience with a board portal such as Diligent.
• Experience working under DNB, the ECB, or another EU supervisor, or at a listed company.
• Experience using AI and automation to improve process efficiency.

Culture & Benefits

• Remote work from the Netherlands.
• Hands-on use of Notion, Gemini, Granola, Google Workspace, n8n, Langdock, Claude, Slack, and email.
• Service-oriented governance role with direct interaction with CEOs, board chairs, supervisory boards, committees, Legal, Compliance, Risk, Internal Audit, and the AI team.
• Work includes approximately 90 meetings annually, roughly two per week, with peaks at quarter ends.

Hiring process

• Introductory call with the Talent team, followed by an introductory interview with the hiring managers.
• Complete a test task, then interview with the CEO of hirify.global Payments and Head of Compliance, followed by a final round with the Group CEO and a Supervisory Board chair member.
• Provide references and a certificate of conduct (VOG).