Corporate Secretary & Governance Process Owner (AI)

Location: Remote from Spain; must have the right to work in Spain

Company

hirify.global is a European financial platform for small businesses and freelancers, with an e-money institution supervised by De Nederlandsche Bank (DNB).

What you will do

• Serve as secretary for management boards, supervisory boards, and board committees across hirify.global Group, hirify.global Payments B.V., and other group entities.
• Attend approximately 90 meetings per year, tracking agendas, quorum, conflicts of interest, decision rights, minutes, resolutions, and follow-up actions.
• Run annual board and committee cycles, including calendars, charters, evaluations, entity registers, board packs, and DNB, KvK, and UBO filings with Legal/Compliance sign-off.
• Own records management, access rights, decision and action registers, audit trails, automatic follow-up, and escalation of overdue actions.
• Build the governance component of hirify.global’s company-wide AI system for meeting capture, minute drafting, action extraction, board packs, reminders, and exports.
• Design processes that allow meetings to run with a chair-appointed stand-in secretary and work hands-on with Notion, Gemini, Granola, Google Workspace, n8n, Langdock, Claude, Slack, and email.

Requirements

• Experience running or improving a governance, control, or compliance process tested by an auditor or regulator, with a complete decision trail.
• Proven discretion with board-level, regulatory, or people-sensitive information, confirmed through references.
• At least 3 to 8 years of experience in a board office, company secretariat, governance operations team, or corporate law practice at a bank, insurer, licensed fintech, law firm, or listed company.
• Working knowledge of Dutch BV/NV and European bank-grade governance, including audit trails, regulator expectations for board minutes, two-tier boards, and executive versus non-executive roles.
• Must be able to work remotely from Spain and have the right to work in Spain.

Nice to have

• Law degree or company secretarial qualification such as CGI, or current study toward one.
• Experience with a board portal such as Diligent.
• Experience working under DNB, the ECB, or another EU supervisor, or in a listed company.
• Experience using AI and automation to improve process efficiency.

Culture & Benefits

• Remote work from Spain, subject to the right-to-work requirement.
• High-discretion environment involving sensitive board, regulatory, people, and deal information.
• Service-oriented governance role with direct interaction with CEOs, supervisory board chairs, committee chairs, Legal, Compliance, Risk, and Internal Audit.
• Hands-on opportunity to build AI and automation systems for regulated governance operations.

Hiring process

• Introductory calls with Talent and hiring managers, each lasting 30 minutes.
• Test task, followed by a 45-minute interview with the CEO of hirify.global Payments and Head of Compliance.
• Final 45-minute round with the Group CEO and a Supervisory Board chair member, followed by references and a certificate of conduct (VOG).