Team Assistant

Location: Lisbon, Portugal; hybrid remote/office work, with remote work permitted within Portugal

Company

hirify.global develops energy technologies and systems focused on reliable, sustainable power generation, decarbonization, and energy transformation.

What you will do

• Coordinate business travel, including travel requests, bookings, and expense claims.
• Organize meetings, workshops, conferences, training sessions, and other events, managing schedules, invitations, logistics, and participant communication.
• Provide administrative support to Spare Parts, Project Management, CPM, and German Spare Parts teams, including onboarding, access requests, purchase orders, and invoices.
• Prepare presentations, meeting materials, reports, team communications, and documentation, and follow up on actions and deadlines.
• Identify opportunities to simplify administrative processes and improve collaboration across international teams.

Requirements

• Previous experience as a Team Assistant or in a similar administrative role.
• Excellent organizational skills, strong attention to detail, and the ability to manage several priorities independently.
• Strong written and verbal English communication skills and confidence working with international teams.
• Good knowledge of Microsoft 365, particularly Outlook, Teams, Excel, PowerPoint, Word, and SharePoint.
• Proactive, reliable, and service-oriented approach with a commitment to supporting colleagues and stakeholders.

Culture & Benefits

• Hybrid remote/office work, with remote work permitted within Portugal.
• Competitive salary, meal allowance, and fair compensation for international work.
• Health insurance coverage.
• Additional five “Pontes” days off and a weekday birthday day off when not abroad, applicable in Portugal.
• International environment supporting teams in Portugal and Germany.