Chief of Staff (AI)

Location: Hybrid in Cupertino, Santa Cruz, or Pleasanton, California, United States.

Preliminary California salary range: $95,000–$125,000 per year.

Company

hirify.global provides proprietary AI technology supporting Aardvark Tax Advisors, a full-service tax, accounting, and advisory practice serving small businesses and entrepreneurs.

What you will do

• Support the Managing Director and executive team by owning operational problems through resolution.
• Translate priorities into written plans with owners, milestones, budgets, and work-back schedules.
• Investigate capacity, staffing, systems, workflow, and client experience needs, then provide recommendations.
• Run the operating rhythm by preparing agendas and pre-reads, documenting decisions, and tracking follow-ups.
• Help practice managers unblock projects and convert one-off fixes into documented, repeatable processes.
• Lead special projects involving acquisitions, diligence, data analysis, vendor contracts, licensing, registrations, and policies.

Requirements

• 3–7 years of experience in a fast-paced role such as operations, consulting, banking, a startup, or a professional services firm.
• A track record of owning messy, ambiguous projects from start to finish.
• Strong analytical skills and comfort using AI tools in day-to-day work.
• A bachelor’s degree or equivalent experience.
• Driven, organized, resourceful, curious about unfamiliar work, and able to manage multiple threads without dropping details.
• Clear written and verbal communication, including concise summaries and direct answers.
• Discretion when handling confidential deal, client, and company information.

Nice to have

• Experience at a CPA, tax, or accounting firm.
• Exposure to M&A, due diligence, or post-acquisition integration.
• Experience with business insurance, vendor management, or HR operations.

Culture & Benefits

• Full-time hybrid work in Cupertino, Santa Cruz, or Pleasanton, California.
• Clear advancement criteria and performance-based opportunities for increased responsibility and equity.
• Medical, dental, and vision coverage.
• 401(k), basic life insurance, short- and long-term disability coverage.
• Unlimited vacation plus sick and public holidays.
• Stock option plan and work-from-home flexibility within the hybrid arrangement.