Operations Co-Ordinator

Location: Sydney, New South Wales, Australia (Hybrid)

Salary: AUD $40–$50 per hour on a 12-month contract, or AUD $65,000–$80,000 per annum for permanent employment; contract is temp to perm.

Company

Global technology solutions business specializing in audiovisual and collaboration technology for enterprise clients, with an Australian team expanding its central administration hub.

What you will do

• Manage office operations, onboard new starters, coordinate team travel and training, and maintain team bios and certifications.
• Prepare quotes, project pricing updates, proposals, and sales documentation; maintain CRM records, the sales administration handbook, and SOP compliance.
• Set up and coordinate projects, support project managers and service teams, and manage procurement and purchase orders, including APAC-level services.
• Receive and dispatch stock, maintain inventory records, and create project documentation including IT schedules, document registers, and Safe Work Method Statements.
• Raise invoices, coordinate field staff timesheets, reconcile timesheets in QuickBooks, manage intercompany recharges, and support financial visibility.
• Act as a point of contact for Global Business Services support staff as the role grows.

Requirements

• Previous experience in an administration, operations, or coordinator role supporting several functions.
• Exposure to sales, project, or finance administration, ideally in a technology, audiovisual, IT, or project-based business.
• Confidence using CRM systems and Microsoft 365.
• Experience with purchase orders, invoicing, timesheets, or inventory management.
• Strong organization, attention to detail, and ability to manage competing priorities.
• Proactive problem-solving approach and interest in improving processes and documentation.
• Clear, friendly communication skills and ability to work with field staff, project managers, and finance teams.

Nice to have

• QuickBooks experience.

Culture & Benefits

• Hybrid work arrangement in Sydney.
• 12-month contract with potential to transition from temporary to permanent employment.
• Opportunity to support a growing Australian team and develop within a scaling business.
• Inclusive hiring approach with support for accessibility needs and encouragement for underrepresented talent to apply.