Associate Project Manager, PCS (COA/eCOA)

Location: Osaka or Tokyo, Japan; remote or office work available.

Company

hirify.global is a global healthcare intelligence and clinical research organisation focused on bringing new medicines and treatments to patients faster.

What you will do

• Plan, execute, and deliver global and local COA/eCOA translation and localization projects for Japan.
• Develop and manage project plans, budgets, schedules, progress, and deliverables.
• Coordinate internal and external translators, reviewers, clients, and cross-functional teams in Japan and internationally.
• Manage client expectations, stakeholder communication, project challenges, and issue resolution.
• Select and assign translators and reviewers according to project requirements.
• Perform final quality checks and coordinate delivery of completed materials to clients.

Requirements

• For the Project Manager track: at least 5 years of experience in COA, translation, or localization project management at a translation company or corporate translation department.
• For the Associate Project Manager track: at least 2 years of experience in COA, translation, or localization project management at a translation company or corporate translation department.
• Bachelor’s degree or higher in life science, linguistics, project management, or a related field.
• Business-level Japanese and English communication skills.
• Practical experience with Microsoft Office applications, including Word, Excel, and PowerPoint.
• Strong verbal and written communication, stakeholder management, organization, planning, and time management skills.
• Ability to maintain high standards of quality and compliance.
• Practical experience with Translation Management Systems and CAT tools.
• Problem-solving and issue-management skills.

Nice to have

• Advanced degree.
• Experience in COA/eCOA, clinical trials, medical devices, or the pharmaceutical industry.
• Experience managing global projects.
• Experience managing teams in a matrix organisation.
• Ability to build trusted client relationships, manage multiple projects, collaborate actively with global teams, and approach new challenges flexibly.

Culture & Benefits

• Inclusive culture centred on integrity, collaboration, agility, and belonging.
• Competitive country-specific salary and benefits focused on well-being and work-life balance.
• Annual leave, health insurance, retirement planning, and life assurance.
• Global Employee Assistance Programme with 24-hour access to specialised professionals.
• Optional benefits may include childcare vouchers, bike purchase schemes, discounted gym memberships, subsidised travel passes, and health assessments.