Executive Recruiting Coordinator (AI)

Location: Tlaquepaque, Jalisco, Mexico. Full-time, first shift (Mexico); the role supports virtual and onsite interviews and coordination across multiple geographies and time zones.

Company

hirify.global is a global technology company building leadership capabilities through its Executive Recruiting organization.

What you will do

• Create a thoughtful, responsive, and professional experience for executive candidates, hiring leaders, and internal partners.
• Coordinate complex executive interview schedules, debriefs, reschedules, and onsite or virtual interview logistics.
• Partner with Executive Assistants, hiring managers, interview panelists, Executive Recruiters, and external search partners to resolve calendar and coordination challenges.
• Track search priorities, milestones, recruiting information, calendars, documentation, requisitions, and potential delays.
• Improve Executive Recruiting processes, tools, templates, and ways of working, including thoughtful use of AI and emerging technology.

Requirements

• At least 5 years of professional work experience, including experience within or supporting Human Resources, Talent Acquisition, Recruiting, or a related people function.
• Strong proficiency with Microsoft Outlook, including complex calendar management and scheduling.
• Strong proficiency with Microsoft Excel, including managing and maintaining data, trackers, and reporting.
• Working knowledge of Microsoft PowerPoint.
• Ability to manage multiple priorities, deadlines, and stakeholders in a fast-paced environment.
• Strong written and verbal communication skills.
• Attention to detail and ability to handle sensitive and confidential information with discretion.

Nice to have

• Previous experience as a Recruiting Coordinator, Talent Acquisition Coordinator, Executive Recruiting Coordinator, or in a similar recruiting support role.
• Experience supporting executive-level recruiting, senior leaders, or Executive Assistants.
• Experience working in a global environment across multiple geographies and time zones.
• Experience partnering across HR, recruiting, business leaders, Executive Assistants, and external partners.
• Experience using AI and emerging technologies to improve efficiency, simplify work, and enhance candidate or stakeholder experiences.
• Experience supporting complex, high-touch processes requiring responsiveness, judgment, and proactive problem solving.

Culture & Benefits

• Work as part of hirify.global’s Global Executive Recruiting team and support global Executive Recruiters.
• Contribute to the continued transformation and evolution of Executive Recruiting at hirify.global.
• Operate in a role requiring discretion, confidentiality, responsiveness, service orientation, curiosity, and creativity.
• Participate in work focused on simplifying processes, eliminating friction, and improving candidate and stakeholder experiences.