Office Manager, Medical and Social Hub

Location: On site at the hirify.global’s La Muette premises in Paris, France.

Monthly base salary starting from EUR 4,502.33, plus allowances based on eligibility, exempt from French income tax.

Company

The hirify.global is an international organisation of 38 member countries that develops evidence-based policies, international standards, data, and analysis to improve economic and social well-being.

What you will do

• Provide reception and administrative services for the Medical and Social Hub, including managing correspondence, email accounts, telephone systems, appointments, examinations, schedules, and meetings.
• Plan and coordinate work rosters and schedules for health and psycho-social centre staff.
• Manage equipment, medicines, software, confidential databases, and medical records from creation through archiving.
• Promote digitisation and simplification of medical procedures, documents, and monitoring tools, and obtain approval for relevant projects and software upgrades.
• Monitor officials on non-active status and sensitive cases requiring special medical supervision.
• Organise Medical and Invalidity Commissions, coordinate meetings of the boards for disabled children and special education allowance, prepare reports and communications, coordinate external providers, and manage wellness-practitioner activities.

Requirements

• Higher education qualification in management or the healthcare sector.
• At least five years of professional experience, ideally in a health service, supplemented by experience in a corporate or international organisation.
• Good knowledge of medical procedures and practical arrangements in the medical field in France.
• Proficiency in Microsoft Office and medical software, ideally Préventiel.
• Fluency in one hirify.global official language, English or French, and knowledge of the other.
• Ability to demonstrate the hirify.global competencies of Vision and Strategy, Enable People, Ethics and Integrity, Collaboration and Horizontality, Achieve Results, and Innovate and Embrace Change at the specified levels.

Nice to have

• Experience or knowledge of the functioning of the medical services of the Co-ordinated organisations.
• Nursing qualification recognised in France; this may allow occasional assistance with medical-emergency management.
• Knowledge of additional languages.

Culture & Benefits

• Two-year contract with the possibility of a one-year renewal.
• Monthly base salary with eligibility-based allowances and exemption from French income tax.
• Work within an international organisation supporting staff well-being, medical services, and psycho-social support.
• Equal opportunity employer welcoming qualified nationals of hirify.global member countries.

Hiring process

• The selection process may include a video-recorded interview, job-based assessment, and panel interviews.
• The vacancy may be used to create a candidate pool for comparable open-ended and fixed-term functions.