Grant Accounting Specialist (Life Science)

Location: Milan, Italy; onsite position. Relocation support is available, and candidates moving to Italy may benefit from tax benefits.

Salary: up to €38,000 per year, depending on seniority.

Company

hirify.global is a rapidly expanding life science institute focused on biomedical discovery and advances in human health.

What you will do

• Prepare periodic and final grant financial reports in line with funder requirements and deadlines.
• Monitor grant budgets, expenditure, reporting deadlines, cost eligibility, and cost allocation.
• Collect, review, and organise supporting documentation for financial reporting and external audits.
• Perform accounting reconciliations, support project closures, and manage timesheets and reported personnel costs.
• Liaise with research groups and internal departments to collect and validate grant reporting information.
• Support the Grant Accounting Coordinator during external audits and ensure compliance with grant agreements, internal procedures, and applicable regulations.

Requirements

• Secondary school diploma.
• At least 5 years of professional experience in accounting, preferably in structured organisations or audit/accounting firms.
• At least 1 year of experience in grant or funded-project financial reporting, including timesheet management.
• Solid knowledge of accounting principles and reconciliation processes.
• Knowledge of post-award grant management, including cost eligibility rules and personnel cost calculation.
• Knowledge of EU and national funding programme rules, including Horizon Europe, ERC, and national research grants.
• Proficiency in ERP systems and advanced Microsoft Excel.
• Fluent command of Italian and English.
• Accuracy in managing supporting documentation, attention to detail, strong organisation, and ability to manage multiple deadlines.
• Effective communication with finance and non-finance stakeholders, teamwork, collaboration, problem-solving orientation, integrity, and confidentiality.

Nice to have

• University degree in Economics, Finance, Accounting, or a related discipline.
• Postgraduate training in grant management or project financial reporting.
• Experience in an academic or research institute.

Culture & Benefits

• International and dynamic workplace.
• Training, mentoring, and dedicated learning opportunities.
• Competitive welfare provisions and flexible working policies.
• Relocation support and potential tax benefits for candidates moving to Italy.
• Work-life balance and parental support initiatives.
• Permanent employment contract under CCNL Chimico Farmaceutico, Level C1.

Hiring process

• Submit a CV and a motivation letter in English.
• One position is offered.