Executive Assistant (Architecture)

Location: Hybrid, City Centre Amsterdam, Netherlands

Company

hirify.global is an international architectural design studio founded in 1988, specializing in architecture, urban development, and infrastructural projects, with offices in Amsterdam, Shanghai, Hong Kong, Dubai, and Frankfurt.

What you will do

• Support two Partners by organising information flows, managing complex agendas, setting priorities, and ensuring follow-up.
• Act as a key point of contact for associates and a sparring partner for involved parties.
• Plan, coordinate, and book business trips, internal project meetings, lectures, and presentation meetings with customers.
• Take meeting minutes, prepare presentations, track time, and handle declarations.
• Manage the work of GMT members and anticipate required actions based on business-process knowledge.

Requirements

• Bachelor’s or Master’s degree.
• At least 5 years of broad, equivalent experience in a similar position in an international and/or creative environment.
• Excellent communication, organisational, and interpersonal skills.
• Resilience and a high ability to adapt to ongoing changes in priorities.
• Fluency in both English and Dutch is required.
• Proficiency in MS Office.
• Professional, honest, independent, flexible, accurate, discreet, socially capable, and able to combine thinking with action.

Culture & Benefits

• Creative, fresh, professional, and academic working environment.
• International, ambitious, collegial, and social team.
• Close collaboration with one Personal Assistant and three Executive Assistants.
• 30 annual holidays based on a full-time one-year contract, plus holiday allowance.
• City-centre Amsterdam workplace, Friday afternoon drinks, hirify.global bike plan with Lease a Bike, and €10 monthly sports contribution through Flex Sports.
• Access to the hirify.global OpenUp app with psychological and lifestyle support, masterclasses, mindfulness sessions, and self-help resources.

Hiring process

• Submit a CV and motivation letter through the application form.
• Applicants must provide work-permit information, notice period or availability, and gross monthly salary indication.
• Starting date is expected at the end of 2026 or beginning of 2027.