Events Operations Coordinator (Marketing Events)

Location: Hybrid in Texas, with flexibility to work in the Dallas office five days a week; regular business hours are Monday through Friday, 9:00 am–5:00 pm CST, with schedules changing during events and in-person or virtual meetings.

Company

hirify.global is a cloud-based, all-in-one white-label marketing and sales platform serving marketing agencies, entrepreneurs, and businesses worldwide.

What you will do

• Manage swag and event kit operations, including inventory tracking, audits, fulfillment, restocking, expense tracking, and process improvements.
• Coordinate shipping and logistics for events, internal requests, Chapter programs, and Education programs.
• Support on-site event execution through setup, teardown, vendor coordination, and hands-on logistics.
• Collaborate with Events, People Ops, Affiliate, Marketing, Communications, and Operations on activations and event logistics.
• Maintain SOPs, trackers, dashboards, reporting, storage organization, and operational visibility.
• Provide office and administrative support, including supplies, vendors, deliveries, visitors, Freshdesk backup coverage, and backup support for the Office Administrator.

Requirements

• At least 2 years of experience in event coordination, logistics, operations, or administrative support.
• Strong organizational, detail-oriented, project management, and follow-through skills, with the ability to manage multiple projects simultaneously.
• Proficiency with Google Workspace, ClickUp, spreadsheets, and multiple systems, with the ability to learn new platforms.
• Excellent verbal and written communication and cross-functional collaboration skills.
• Adaptability, resilience, proactive ownership, accountability, willingness to learn, and a solutions-oriented approach.
• Discretion and professionalism when handling sensitive information, including professional and enthusiastic representation at in-person events.
• Bachelor’s degree or equivalent experience in Business Administration, Operations, Hospitality, or a related field.
• Ability to work independently, solve problems, manage conflicts, and lift and move event supplies and equipment as needed.
• Availability for regular business hours and changing schedules during events.

Nice to have

• Experience with shipping logistics, inventory tracking, and travel coordination.
• Familiarity with vendor management, budgeting, or office operations.

Culture & Benefits

• Hybrid work environment with regular Dallas office presence and event-based schedule flexibility.
• Work with a global team of more than 1,500 people across 15+ countries.
• Collaborative, creative, people-focused environment emphasizing innovation and impact.
• Opportunity to support events, internal experiences, and programs serving more than 2 million businesses.