Accounts Payable Specialist (Accounting)

Location: Pittsburgh, PA; based at the World Headquarters Offices in suburban Pittsburgh. During training and onboarding, in-office work is required 4 days per week.

Company

hirify.global provides data quality, AML compliance, and financial crime risk management software, including FinScan, used by clients in more than 60 countries.

What you will do

• Process supplier and vendor invoices, assign general ledger and department codes, maintain vendor records, and prepare payment runs, wire transfers, ACH transactions, and other approved disbursements.
• Respond to vendor inquiries, resolve payment discrepancies, reconcile vendor statements, and prepare annual Form 1099s and related compliance documentation.
• Process employee expenses, reimbursements, credit card transactions, accounting entries, and supporting documentation.
• Reconcile assigned bank and credit card accounts, investigate discrepancies, maintain accounting records, and assist with month-end close.
• Maintain confidential financial records for executives, private entities, the family foundation, office building activities, loans, investments, and employee gift-matching programs.
• Provide schedules and transaction details to the owner, Corporate Controller, and outside advisors; support special projects and protect sensitive information.

Requirements

• 1–3+ years of accounting, bookkeeping, accounts payable, or related experience.
• Understanding of basic accounting and bookkeeping principles, with experience in data entry and transaction processing.
• Experience reconciling bank or credit card accounts.
• Experience with expense processing, invoicing, accounts payable, or payment posting.
• Proficiency with Microsoft Excel and general office technology.
• Strong written and verbal communication skills.
• High school diploma required.
• Trustworthiness, discretion, attention to detail, organization, self-motivation, dependability, accountability, proactivity, and willingness to learn.
• Ability to handle confidential corporate, personal, investment, employee, and financial information.

Nice to have

• Experience with foundations, investments, or private-office work.
• Experience with accounting software such as QuickBooks.
• Associate degree or accounting coursework.

Culture & Benefits

• Medical, vision, dental, life, and disability insurance.
• Tuition reimbursement and volunteer service time off.
• Charitable gift-matching program and 401(k) plan.
• Diverse, multicultural, and welcoming teams with local and international colleagues.
• Top Workplace recognition and opportunities to develop broader bookkeeping and accounting capabilities.