Operations Executive

Location: London, UK. Hybrid working model with teams in the office around four days a week.

Company

hirify.global is a global production company combining content producers, studios, craft expertise, and next-generation technology to deliver multi-channel content systems at scale.

What you will do

• Coordinate project planning, resourcing, bookings, reporting, and operational support for client projects.
• Oversee onboarding for FTE, FTC, and freelance starters, freelance availability, vendor setup, and resource management tracking.
• Manage bookings for more than 150 people during client on-site projects and resolve or escalate invoice and payment queries.
• Own team communications, respond to operational queries, and coordinate IT equipment deployment and logistics.
• Support reporting, large-dataset analysis in Excel, global timesheet audits, and correction of incomplete or inaccurate data.
• Plan and launch confidential projects, arrange meetings and events, maintain training materials and templates, and validate employee expense claims.

Requirements

• Fluent written and spoken English.
• Strong interpersonal and communication skills, with the ability to negotiate priorities and deadlines with stakeholders.
• Project management, personal assistant, or operational background.
• Proficiency in Excel and comfort manipulating large datasets.
• Self-driven, organised, proactive, and attentive to detail, with strong problem-solving skills.
• Ability to work effectively and collaboratively in high-pressure situations and tight timeframes.

Nice to have

• Understanding of GDPR or experience handling sensitive data.
• Previous experience in an EA or PA role.

Culture & Benefits

• Collaborative, borderless working environment focused on craft excellence and innovation.
• Exposure to global projects, diverse teams, advanced technology, AI, and next-generation production tools.
• Global career opportunities and access to WPP’s international network.
• Commitment to inclusion, equal opportunity, respect, and career development.