Office Coordinator

Location: On-site at Toranomon Hills, Minato City, Tokyo, Japan; supports the remote workforce in the APAC region.

Company

Tenstorrent develops AI technology, including RISC-V CPUs, software models, compilers, platforms, networking, and semiconductor solutions.

What you will do

• Oversee daily operations for the Tokyo office and maintain a functional, welcoming workplace.
• Manage employee onboarding, office spaces, budgets, financial resources, vendors, and snack programs.
• Partner with global operations to align regional practices with international standards and improve the workplace experience.
• Support the Tokyo office and remote APAC workforce through culturally aligned events and employee-experience initiatives.
• Act as the primary point of contact for on-site IT troubleshooting in Japan.
• Ensure compliance with Japanese health, safety, and fire regulations while coordinating access control, badges, emergency procedures, building management, and security.

Requirements

• Fluency in Japanese and English.
• At least 2 years of office management experience.
• Experience in a technology or fast-paced startup environment is preferred.
• Proficiency with office software and project management tools, including Microsoft Office Suite, Google Workspace, Asana, and Slack.
• Ability to anticipate challenges, solve problems, and execute effectively under pressure.
• Comfort working in a fast-paced, constantly changing office environment.
• Eligibility to access U.S. export-controlled technology is required. Employment may depend on citizenship, permanent residency status, or the ability to obtain prior U.S. Commerce Department or applicable federal agency license approval.

Nice to have

• Office management experience in a technology or fast-paced startup environment.

Culture & Benefits

• Collaborative, curious environment focused on solving difficult problems.
• Opportunity to manage physical office spaces, budgets, and vendor ecosystems in a growing multinational startup.
• Hands-on experience planning and executing events of different sizes and types.
• Opportunity to develop IT infrastructure knowledge and skills.
• Competitive compensation package and benefits.