Executive Assistant, Japan

Location: Tokyo, Chiyoda, Japan; onsite presence required in the Tokyo office 4 to 5 days a week.

Company

hirify.global is a venture capital firm investing in technology companies from seed through growth stages across AI, bio and healthcare, consumer, crypto, enterprise, fintech, games, and American dynamism.

What you will do

• Support the Head of Japan with calendar management, complex scheduling, prioritization, and proactive executive support.
• Handle communications, inquiries, executive and founder relationships, and high-priority requests with discretion.
• Coordinate partnership meetings, invitations, conference rooms, IT support, and virtual and in-person logistics.
• Organize executive travel for meetings and conferences.
• Oversee small offsites, curated dinners, team lunches, swag processes, and related logistics.
• Improve administrative processes, streamline workflows, and support team operations.

Requirements

• 5+ years of high-level experience supporting multiple senior-level executives.
• Strong, responsible team-player approach and the ability to work collaboratively in a matrixed environment with people at all organizational levels.
• Proactive, positive, personable, resourceful, and confident, with excellent communication skills and initiative.
• Resilience and the ability to manage multiple projects while delivering quality work to deadlines in a fast-moving, highly ambiguous environment.
• Discretion, diplomacy, excellent judgment, and a high degree of integrity when handling confidential and sensitive information.
• Exceptional attention to detail, strong calendar management, and prioritization skills.
• Advanced proficiency with Gmail, Google Calendar, Zoom, and AI tools.
• Low ego, high empathy, and the ability to collaborate effectively with diverse teams.

Culture & Benefits

• Respect for entrepreneurs and the company-building process.
• Long-term relationship orientation and a collaborative team culture.
• Commitment to diversity across experiences and backgrounds.
• Onsite work in the Tokyo office 4 to 5 days per week.